There are few things more frustrating than sitting down to submit the paperwork for your safety certification, only to discover that you are short a vital piece of information. You thought you had everything you needed to get the job done, but some important detail is missing, and you have to send your technician or engineer back onsite. Not only does this kind of oversight delay the process and cause unnecessary hassle, but there are costs involved too.
So, what can you do to ensure that you don’t have these headaches when ensuring your compliance? Is there a way to minimise the time you spend on fulfilling your obligations in the area of compliance? The best way to ensure you spend less time on paperwork and more time on your business is to set up a reliable system that streamlines workflows and keeps gaps and delays to a minimum. You need a system that makes it easy to follow all the procedures required to remain compliant without incurring unnecessary costs or complications.
Compliance the Traditional Way
Some managers rely on a patchwork of Excel spreadsheets and other paper-based systems to track their compliance. These kinds of systems start off simple, but they soon grow more convoluted and difficult to track, as your business grows and you rely on an expanding network of contractors, technicians, and engineers to keep them going.
All it takes is for a member of staff to go on holidays, fall ill, or leave the company for the entire system to fall apart. Nobody else knows how the system works or how different files relate to each other in the overall scheme of things. And even if you know exactly where everything is, the amount of manual effort, replication, and sheer complexity involved makes this a highly unsatisfactory way to invest your time and energy.
Bring Your Compliance Systems Up to Date
According to the Safety, Health and Welfare at Work (General Application) Regulations 2007, any new electrical installation or any major alteration or extension to an existing electrical installation must be inspected and tested by a qualified person, who must verify that all relevant sections of the legislation have been complied with. Ensuring that you have complied with the relevant legislation is extremely complicated and time-consuming if you use a paper-based model.
But you can dispense with the manual effort of spreadsheets and the associated risks of human error (and omission) with a simple-to-use online method. Instead of relying on contractors and engineers to remember to collect all the relevant details and supply them to you in a timely manner, you can use a simple checklist system that ensures that all required information is secured in one visit.
Your personnel can upload all required certificates onsite, and these are stamped with the date and time of completion. Assets are labelled electronically with a unique ID, and reports and relevant documentation are all available instantly in the event of an audit. With this kind of modern, streamlined approach, you have the peace of mind of knowing your building systems are all managed and maintained to the highest possible standard — and you have the supporting documentation to prove it available at your fingertips.
These are all features you will find with the TICCbox compliance system:
- It is easy to use and set up
- All of your stored documents feature proof of date and time.
- You can upload your certificates locally.
- Each asset is given a unique identification number.
- Assets are labelled electronically.
- You have instant reports and an audit trail to present to any inspectors.
- You have a permanent history of your distribution board.
- Integration with IT is not required
If you would like to spend less time chasing up missing documentation to ensure your building systems are compliant, get in touch today and we can show you how to set up a simple and transparent system that runs smoothly while you get on with business.